I like that I can run the forecasting for the next week and do my orders without digging through paper production records. It is also so much easier to track trends and meal counts.
Organize your food inventory in one place
Manage items, recipes, and supplies with powerful tools built for how nutrition teams actually work.
- USDA and Gaia Catalog IntegrationAdd items from the USDA Child Nutrition Database or Gaia's pre-populated catalog.
- Customizable ViewsCreate tailored views to display only the information your team needs.
- Detailed Item InformationTrack allergens, special diets, meal components, pricing, and more.
Efficiency and accuracy from forecast to completion
Track the entire meal lifecycle and keep stock levels current without the manual work.
- Production RecordsTrack the entire meal lifecycle, from forecasting to completion.
- Real-Time Inventory TrackingAutomatically update stock levels based on production and deliveries.
- Shopping ListsGenerate lists tailored to menu needs and inventory status.
- OCR TechnologyConvert handwritten records into digital data, reducing errors and saving time.
Compliant menus built for scratch cooking
Create varied, compliant menus using tools that automate the parts that slow teams down.
- Recipe ScalingAdjust recipes instantly based on package size.
- Combo & Assorted RecipesCreate flexible meal options ensuring variety and USDA compliance.
- Menu PlanningBuild standard and cycle menus with drag-and-drop and cross-day copying.
- Compliance MonitoringAutomatically check recipes and menus against USDA guidelines in real time.
Stay on budget and on time
Simplify procurement and vendor coordination with tools that connect your ordering to your menus and inventory.
- Automated OrderingGenerate orders based on real-time inventory and menu needs.
- Order GuidesCreate vendor-specific lists of approved items with validity periods.
- Vendor ProfilesStore contact details, delivery schedules, and spending limits.
- Delivery and Receipt TrackingMonitor order status and automatically update inventory upon receipt.
What sets us apart
Ease of Use
Gaia's intuitive design minimizes training time and streamlines workflows, allowing your team to focus on student engagement and meal quality.
Seamless Integration
Gaia does all the heavy lifting for new clients, transferring all data through a cohesive and efficient process. We ensure no disruption to daily operations and a smooth transition.
Gaia Collective
The Gaia Collective is a community of school nutrition leaders who actively collaborate with Gaia to influence product development, share best practices, and access exclusive insights.
Cost Savings
By augmenting manual tasks with AI and providing real-time data insights, Gaia reduces labor costs, minimizes waste, and helps you optimize budgets.
Built for everyone on the team
Kitchen Operators
Our automated shopping lists and scannable production records eliminate administrative work and free up time to tailor cafeteria experiences.
Menu Planners
We simplify product management and recipe formulation for K-12 compliant foods, so nutritionists can focus on menu innovation and student feedback.
Partners
Custom user roles and profiles facilitate information sharing with school nurses, external vendors, and student families.