Plug in.
Everything connects.
Gaia's front-of-house is built to work with the systems you already have. Drop it into your existing setup and your POS, eligibility data, production records, and family payments all stay in sync from day one.
A POS that works the way your school does
Gaia's web-based POS is fully customizable, works offline, and keeps every transaction in sync so your team can focus on serving students, not troubleshooting software.
- Web-Based with Offline CapabilityOperates offline seamlessly, syncing to the cloud once connectivity is restored.
- Customizable InterfaceTailor button placement, screen layouts, and data displays to your district's workflows.
- Advanced Hardware IntegrationCompatible with a wide range of devices and OmniDirectional barcode scanners.
- Comprehensive TrackingRecord every transaction with timestamps, cashier IDs, terminal data, and order details.
The right information, right at the register
Gaia surfaces student dietary needs, allergies, and eligibility status directly at the POS so staff can serve accurately without slowing down the line.
- Integrated Eligibility and Dietary DataDisplay allergies, dietary preferences, and eligibility status at the point of service.
- Customizable ProfilesCapture detailed demographic and dietary data tailored to district-specific needs.
- Automated Eligibility WorkflowsUpload and match student and household data without manual verification steps.
- Seamless POS IntegrationAccess critical student data without disrupting meal service.
Flexible payments and a portal families actually use
Gaia gives families a clear view of accounts, spending, and meal history, and gives your team the reporting tools to stay on top of district finances without the manual work.
- Parent PortalParents manage accounts, make payments, preorder meals, and submit eligibility forms in one place.
- Multiple Payment OptionsIntegrations with leading payment processors including Venmo, Apple Pay, and major cards.
- Spending Limits & Auto Top-UpSet monthly caps and automatic top-up thresholds so accounts stay funded without reminders.
- Flexible ReportingExport transaction reports in CSV, Excel, or JSON with no time limits on data access.
- Financial InsightsTrack meal counts, payments, and participation trends to drive better decisions.
Built for everyone on the team
Kitchen Operators
Our automated shopping lists and scannable production records eliminate administrative work and free up time to tailor cafeteria experiences.
Menu Planners
We simplify product management and recipe formulation for K-12 compliant foods, so nutritionists can focus on menu innovation and student feedback.
Partners
Custom user roles and profiles facilitate information sharing with school nurses, external vendors, and student families.
What sets us apart
Ease of Use
Gaia's intuitive design minimizes training time and streamlines workflows, allowing your team to focus on student engagement and meal quality.
Seamless Integration
Gaia does all the heavy lifting for new clients, transferring all data through a cohesive and efficient process. We ensure no disruption to daily operations and a smooth transition.
Gaia Collective
The Gaia Collective is a community of school nutrition leaders who actively collaborate with Gaia to influence product development, share best practices, and access exclusive insights.
Cost Savings
By augmenting manual tasks with AI and providing real-time data insights, Gaia reduces labor costs, minimizes waste, and helps you optimize budgets.